This guide should be followed as part of the guide Configuration: Create the reporting period.
The roll classes stage is used to link the subjects to each roll call as needed, for example, all roll calls may need an English subject linked, but only the year 6 roll calls may need a Languages subject linked. Subjects can be linked manually or automatically, using the auto apply choice will link all roll calls (including teacher/s) associated with a specific stage (Stage 1 or Stage 2 for example) to any subject set for that stage. You can optionally sync students which will update the roll classes to include new enrolments and left students.
Caution - Take care when modifying subjects assigned to roll classes once data entry has commenced. This may result in data loss.
Summary of steps
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To begin:
1. Select academic reports, then select configuration.
2. Search for the reporting period.
3. Select view.
Manually link subjects
Detailed steps
Video tutorial
4. Search for the subject.
5. Select the check box for each roll call as needed.
6. Continue to search for subjects and select the checkboxes for roll calls as needed.
7. Select save changes.
8. Select OK.
Auto apply
Detailed steps
Video tutorial
4. Select auto apply.
Checks will appear for all roll calls with the same stage settings as the subjects.
5. Review each subject and apply/remove checks as needed.
Optionally select clear (under the subject name) to remove all checked roll classes for that subject.
6. Select save changes.
7. Select OK.
Option - Sync students
1. Select sync students.
This will add new enrolments into the reporting period and remove left students.
This option can also be used if students move class after initial setup.
2. Optionally select students to be removed and/or students to be added.
Students to be removed: are those who left the school after the reporting period began but are still included in the current report.
Students to be added: are those who were previously removed that can be added back into the reporting period.
3. Select sync.
4. Select OK.
Return to: Configuration: Create the reporting period.