This guide should be followed as part of the guide Assessments: Mark your academic reports.
If your reporting configuration has a general teacher comment for the subject, it will be displayed with a text area that can be populated manually, in bulk or using the comment bank.
Summary of parts
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Detailed steps
Apply comments in bulk
Detailed steps
Video tutorial
1. Click in the comment area and start typing.
2. Optionally select comment bank and/or merge field.
Option - Use comment bank
1. Optionally hover over the tag icon for relevant tag information.
2. Optionally search by tag.
Tags need to be created before you can search by tag type, refer to guide: Comment Bank: Manage academic report comments
Use the tag comparison options to refine your tag search:
OR: the comment would have to be tagged with only one of the nominated tags in the search field
AND: the comment would have to be tagged with all nominated tags in the search field
3. Optionally use the comment search box.
Start typing a keyword, this field is dynamic and results will populate as entered.
4. Optionally select from the global category options.
Category options will only display if global comments have been set. To set global comments refer to guide: Comment bank: Configure global comment banks
5. Optionally select hide comments with no KLA and stage set option.
6. Optionally deselect comment options.
7. Optionally update the KLA/stage filters.
The prefilled filters are based on the subject set up. When KLA/stages are set, the associated comments will display by default. These filters can be removed or changed to view other comments. For example: If a student is working above or below their stage.
To set KLA/stages refer to guide: Comment Bank: Manage academic report comments
8. Select the checkbox next to the required comment.
You can select multiple comments.
9. Optionally select clear selected.
10. Select from the comment options.
11. Select add selected.
Option - Find and replace
Find and replace allows you to search for specific text and replace it with new text across multiple student comment locations at once.
1. Optionally select individual students.
If no students are selected, the replacement text will be applied to all students.
2. Select find and replace.
3. Enter the text to find.
This is the text you want to replace.
4. Enter the replacement text.
5. Optionally select match case.
This will find and replace the text exactly as typed including uppercase and lowercase letters.
6. Select replace.
3. Review the comments and edit if needed.
4. Select copy comment down icon.
There are 3 options to choose from:
Replace – will replace existing comments with new comments for selected students.
Append – will add new comments to the end of any existing comments for selected students.
Prepend – will add new comments to the beginning of any existing comments for selected students.
If no students are selected, then comments will apply to all students.
5. Select save.
6. Select OK.
7. Optionally select expand all.
This will expand all comments.
8. Optionally print comments.
The report comments will download as a PDF to your computer.
9. Select close.
Optionally select next subject.
Apply comments individually
Detailed steps
Video tutorial
1. Click into the comment area of the required student and start typing.
2. Optionally select comment bank and/or merge field.
Repeat steps 1 & 2 for all students.
Option - Use comment bank
1. Optionally hover over the tag icon for relevant tag information.
2. Optionally search by tag.
Tags need to be created before you can search by tag type, refer to guide: Comment Bank: Manage academic report comments
Use the tag comparison options to refine your tag search:
OR: the comment would have to be tagged with only one of the nominated tags in the search field
AND: the comment would have to be tagged with all nominated tags in the search field
3. Optionally use the comment search box.
Start typing a keyword, this field is dynamic and results will populate as entered.
4. Optionally select from the global category options.
Category options will only display if global comments have been set. To set global comments refer to guide: Comment bank: Configure global comment banks
5. Optionally select hide comments with no KLA and stage set option.
6. Optionally deselect from comment options.
7. Optionally update the KLA/stage filters.
The prefilled filters are based on the subject set up. When KLA/stages are set, the associated comments will display by default. These filters can be removed or changed to view other comments. For example: If a student is working above or below their stage.
To set KLA/stages refer to guide: Comment Bank: Manage academic report comments
8. Select the checkbox next to the required comment.
You can select multiple comments.
9. Optionally select clear selected.
10. Select from the comment options.
11. Select add selected.
3. Review the comments and edit if needed.
4. Optionally select next subject.
5. Select save and close.
6. Select OK.
Option - apply comments with hard and/or soft character limits
Detailed steps
If soft and/or hard character limits have been set (in the configuration area of Academic reports), the comments section will display as shown.
Character limit legend:
dotted line = soft character limit
solid line = hard character limit
1. Click into the comment area of the required student and start typing.
The character tracker will update and display coloured indicators as comments are entered, giving teachers a clear view of their progress.
2. Optionally select comment bank and/or merge field.
Repeat steps 1 & 2 for all students.
Option - Use comment bank
1. Optionally hover over the tag icon for relevant tag information.
2. Optionally search by tag.
Tags need to be created before you can search by tag type, refer to guide: Comment Bank: Manage academic report comments
Use the tag comparison options to refine your tag search:
OR: the comment would have to be tagged with only one of the nominated tags in the search field
AND: the comment would have to be tagged with all nominated tags in the search field
3. Optionally use the comment search box.
Start typing a keyword, this field is dynamic and results will populate as entered.
4. Optionally select from the global category options.
Category options will only display if global comments have been set. To set global comments refer to guide: Comment bank: Configure global comment banks
5. Optionally select hide comments with no KLA and stage set option.
6. Optionally deselect from comment options.
7. Optionally update the KLA/stage filters.
The prefilled filters are based on the subject set up. When KLA/stages are set, the associated comments will display by default. These filters can be removed or changed to view other comments. For example: If a student is working above or below their stage.
To set KLA/stages refer to guide: Comment Bank: Manage academic report comments
8. Select the checkbox next to the required comment.
You can select multiple comments.
9. Optionally select clear selected.
10. Select from the comment options.
11. Select add selected.
3. Review the comments and edit if needed.
4. Optionally select next subject.
5. Select save and close.
6. Select OK.
Return to: Assessments: Mark your academic reports